Digitization of purchase invoices
ImageCapture for Invoices
At many organizations and institutions, thousands of purchase invoices are manually scanned and entered every year. This is a time-consuming task for the administrative staff. For example, when a paper invoice must be sent and approved by budget holders. Subsequently, these invoices quickly disappear into the archive and are not easy to find.
The manual process is extremely error-prone because invoices can sometimes be lost or entered incorrectly. In addition, it costs archive space that could be better spent.
Because of these disadvantages, it makes more sense to process purchase invoices digitally. An important advantage of this is that it is much more environmentally friendly. Scan Sys ImageCapture software has been developed to simplify the digitization process.
Integration with Exact products
Scan Sys ImageCapture for invoices processing is intelligent scanning software that simplifies your administration. Thanks to ImageCapture, your purchase and sales invoices are quickly scanned digitally and booked in Exact. Because the software integrates seamlessly with Exact Globe Next, Exact Financials and Exact Online, periodic synchronization of the master tables is not necessary.
Scan Sys has been the specialist in the field of incoming invoice processing for many years. By automatically scanning and processing incoming invoices, you save a lot of time. The result is that you always have access and insight to your administration.
ImageCapture invoices processing software offers you as a company the possibility to process all your incoming invoices automatically and digitally. This ultimately has the following advantages:
- Far-reaching recognition at line level;
- Seamless integration with Exact products;
- Matching on orders and receipts;
- No more errors with manual bookings;
- It is more environmentally friendly than the manual process;
- Digital archive with optional reporting options;
- Digital approval with extensive workflow functionality.
RECOGNITION IN INVOICES
Scan Sys ImageCapture software has been developed specifically for the automated processing of purchase and turnover invoices. With this invoice scanning software you get OCR (Optical Character Recognition) recognition in your invoices. After this, invoices can be automatically linked to creditors.
Invoices are scanned in batches or read in as a digital file. The intelligent OCR invoice recognition then reads the field positions such as invoice number, date and amounts. It is not necessary to define recognition masks or templates for your creditors. Due to the intelligence of the software, there is already a very high degree of recognition of the various data on an invoice, even without a template.
Scan Sys ImageCapture Customer case
“Initially, we only did the invoicing in Exact. We had been looking for a solution for some time that would allow us to automate all administrative processes. To be able to process invoices automatically, we started using Scan Sys ImageCapture. This gives us a future-proof solution that covers the reliability of our administration for one hundred percent. Everything works fine with Qexpertise and that trust has never been damaged.”
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